Guide to Issuing Copies of Medical Records

Medical examination records for disability evaluations and defoliant–related medical records (such as test results and imaging data) can only be issued after the applicant has received the official evaluation results, and only upon request for viewing or copies through the Regional Office of Patriots and Veterans Affairs.

Required Documents by Applicant (must be submitted for issuance)

If the patient is the applicant

If the patient is the applicant : Application date, Required documents
Application date	Required documents
The patient themselves	The patient’s ID (Resident Registration Card, Driver’s License, Passport, Certificate of Persons of Distinguished Service to the State, or Certificate of War Veteran)

If the patient is the applicant : Application date, Required documents

Application date

Required documents

The patient themselves

The patient’s ID (Resident Registration Card, Driver’s License, Passport, Certificate of Persons of Distinguished Service to the State, or Certificate of War Veteran)

If the patient’s consent can be obtained

If the patient’s consent can be obtained : Applicant, Required documents, Note
Applicant	Required documents	Note
Family members (the patient's spouse, direct descendants, and the spouse’s direct descendants)	Copy of the applicant’s ID (e.g., passport, driver’s license, resident registration card) Document verifying family relationship (e.g., Family Relation Certificate, Resident Registration Certificate, etc.) Consent form signed by the patient	Patient’s age For minors under 14 years of age: The consent form and power of attorney must be completed by the legal guardian on behalf of the patient. Documents verifying legal guardianship (e.g., Family Relation Certificate, etc.) must be submitted For individuals under 17 years of age without a Resident Registration Number: Submit an ID (such as a passport or student ID) or a Family Relation Certificate and an Abstraction of the Resident Registration showing the full resident registration number For individuals aged 17 or older: Application is allowed only after a Resident Registration Card has been issued in accordance with Article 24, Paragraph 1 of the Resident Registration Act
Patient’s representative (siblings, daughter-in-law, son-in-law, insurance company, etc.)	Copy of the patient’s ID Copy of the applicant’s ID (e.g., passport, driver’s license, resident registration card) Consent form signed by the patient Consent form signed by the patient

If the patient’s consent can be obtained : Applicant, Required documents, Note

Applicant

Required documents

Note

Family members
(the patient's spouse, direct descendants, and the spouse’s direct descendants)

Copy of the applicant’s ID (e.g., passport, driver’s license, resident registration card)
Document verifying family relationship (e.g., Family Relation Certificate, Resident Registration Certificate, etc.)
Consent form signed by the patient

Patient’s age

For minors under 14 years of age: The consent form and power of attorney must be completed by the legal guardian on behalf of the patient. Documents verifying legal guardianship (e.g., Family Relation Certificate, etc.) must be submitted
For individuals under 17 years of age without a Resident Registration Number: Submit an ID (such as a passport or student ID) or a Family Relation Certificate and an Abstraction of the Resident Registration showing the full resident registration number
For individuals aged 17 or older: Application is allowed only after a Resident Registration Card has been issued in accordance with Article 24, Paragraph 1 of the Resident Registration Act

Patient’s representative
(siblings, daughter-in-law, son-in-law, insurance company, etc.)

Copy of the patient’s ID
Copy of the applicant’s ID (e.g., passport, driver’s license, resident registration card)
Consent form signed by the patient
Consent form signed by the patient

Legal basis: Article 13, Paragraph 3 of the Enforcement Rule of the Medical Service Act

If the patient’s consent can’t be obtained

If the patient’s consent can’t be obtained : Applicant, Required documents, Note
Applicant	Required documents	Note
Patients deceased, unconscious or with a serious illness, injured, missing, or legally incapacitated	Common requirements Copy of the applicant’s ID (e.g., passport, driver’s license, resident registration card) Document verifying family relationship (e.g., Family Relation Certificate, Resident Registration Certificate, etc.)	Exceptions: When the patient’s sibling(s) make the request Documents proving that the patient has no spouse, no direct descendants, and no spouse’s direct descendants must also be submitted (i.e., documents and verification confirming absence of relatives)
Category Deceased patient: Documents confirming the death (e.g., Family Relation Certificate, Death Certificate, Removal from Family Register, etc.) Unconscious, critically ill, or injured patient: A medical certificate confirming that the patient is unable to provide a handwritten signature due to unconsciousness, serious illness, or injury Missing patient: Documents verifying the patient’s missing status (e.g., Resident Registration Abstract, court-issued missing person declaration, etc.) Incapacitated patient: A copy of the court decision declaring legal incompetence or a psychiatric certificate confirming that the patient is legally incapacitated

If the patient’s consent can’t be obtained : Applicant, Required documents, Note

Applicant

Required documents

Note

Patients deceased, unconscious or with a serious illness, injured, missing, or legally incapacitated

Common requirements

Copy of the applicant’s ID (e.g., passport, driver’s license, resident registration card)
Document verifying family relationship (e.g., Family Relation Certificate, Resident Registration Certificate, etc.)

Exceptions: When the patient’s sibling(s) make the request

Documents proving that the patient has no spouse, no direct descendants, and no spouse’s direct descendants must also be submitted (i.e., documents and verification confirming absence of relatives)